Learn@UW Updates for Submitting Grades, Conducting Evals & Preparing for Spring

Mon November 18, 2019

To help instructors prepare for the final half of this semester and the start of next spring, Learn@UW-Madison announces updates on submitting grades in Canvas, conducting course evaluations through AEFIS and checking originality with Turnitin. 

The Learn@UW-Madison team provides technical and consultative support to help instructors effectively the full Learn@UW suite including Canvas, AEFIS, Top Hat, Atomic Assessment, Pressbooks and Kaltura MediaSpace. Instructors can contact the DoIT Help Desk for technical assistance or scheduling a consultation with the Learn@UW-Madison team. 

Canvas, AEFIS & Turnitin Updates

Canvas: Submitting Grades & Preparing for Next Semester

Submitting Final Grades
Dates to submit final grades through Faculty Center are Wednesday, December 11 to Thursday, December 26 (11:59 pm). For more information, refer to these final grading instructions from the Office of the Registrar

For a high-enrollment class, consider using the Faculty Center Grade Prep tool to prepare the grade import spreadsheet with grades from Canvas. The DoIT Help Desk is available to help with the Canvas gradebook and preparing grades in Canvas. Instructors are encouraged to start preparing grades early so there’s plenty of time to get help if needed.

“New” Gradebook Becomes Permanent in January
This year, instructors were able to opt into using the new version of the Canvas Gradebook through the Features Option tab of Courses Settings. Effective January 2020, the original version of the Gradebook will go away and the new version will be standard. Although the new version is similar, the Learn@UW-Madison team recommends people take ample time to orient themselves since there are significant changes to muting and unmuting assignments with a new “Grade Posting Policy” feature. 

For an orientation of the new Canvas Gradebook, see this video provided by Instructure. To learn how to mute/unmute assignments in the new Gradebook, refer to this KnowledgeBase document

Spring Courses Now Available
Spring 2020 Canvas courses with rosters became available on Monday, November 18. Canvas courses and rosters are updated every four hours, seven days a week. For more information about the cadence for Canvas course availability, please refer to this KnowledgeBase document

Options for Analytics
Last month, Instructure released New Analytics in Canvas, which replaced both the original Canvas Analytics and the interim Analytics Beta feature. As a result, instructors can choose to keep the original Canvas Analytics or enable New Analytics. For a more thorough explanation on how to enable New Analytics, refer to Getting Started with New Analytics. In addition, this guide outlines pedagogical uses for learning analytics

AEFIS: Upcoming Course Evaluations

The time for end-of-semester course evaluations is almost here! As this important milestone approaches, please keep the following dates in mind:

  • November 27-December 11: Fall course evaluations are available for deployment within AEFIS. Each department schedules the specific date(s) during which course evaluations will be administered. Instructors are emailed three days prior to the start of an online course evaluation; students are notified the day the course evaluation starts and every three days until either the course evaluation is completed or the period ends.
  • December 27: Fall course evaluation results can be viewed.

Instructors and students can access AEFIS directly at aefis.wisc.edu, but students will also receive email notifications with links to course evaluations. For more information about AEFIS course evaluations and how you can access your results, please see this KnowledgeBase document.

Turnitin: Originality Checking

A university-wide contract for Turnitin has been procured and it is now available for any instructor to use in Canvas. So far this fall, there have been over 44,000 assignment submissions from students into UW-Madison’s Turnitin instance. See this KnowledgeBase document for information about how to use Turnitin and configure it in your Canvas course. 

Consultations & Support

Learn@UW-Madison manages the Learn@UW suite of learning technologies including Canvas, AEFIS, Kaltura MediaSpace, Pressbooks, Atomic Assessments, and Turnitin. Our team is available via the DoIT Help Desk to consult on selecting and using the right learning technology to improve student success. The DoIT Help Desk also provides technical support and troubleshooting help for Canvas, Kaltura MediaSpace, AEFIS, Blackboard Collaborate (and Ultra), Pressbooks, Atomic Assessments and Turnitin. For Top Hat, contact the vendor for support at support@tophat.com. For Piazza, contact the vendor at team@piazza.com or visit support.piazza.com.

In addition, Learn@UW-Madison provides a range of online resources including:

For those interested in keeping current on technical changes throughout the year, the biweekly Learn@UW-Madison newsletter can be subscribed to by emailing join-luwmad-newsletter@lists.wisc.edu.